Calendar

Agenda, Grid and Focus layouts, free time, and scheduling with the assistant.

The Calendar tab shows a unified week view of events from all connected calendars: Google Calendar, Outlook, CalDAV (iCloud, Fastmail, Nextcloud), or any combination.

Two or more calendars

With more than one calendar account connected, each account gets its own colour, and events wear their account's colour in the week grid and the month view. A legend above the grid names each account in its colour and marks which one is the default — the calendar new events are created on unless you name another (see Settings → Default accounts).

Showing and hiding an account. Click an account in the legend to hide its events from the view; click again to bring them back. The choice is saved to your account, so a calendar hidden on your laptop stays hidden on your phone.

Hiding is visual only. The assistant's clash detection, free-time windows, and the briefing still see every connected calendar — hiding your personal calendar never lets a meeting be booked over a personal event. With a single calendar connected there is no legend and no colours; the calendar looks exactly as it always has.

The week view

The week comes in three layouts. Pick one from the View control in the calendar header (Agenda · Grid · Focus · Month); the choice is saved to your account, so the layout you pick on your laptop is the one your phone opens with too.

  • Agenda (the default) shows every day as its own list: each event with its time, title and place, in order. Free stretches of 90 minutes or more in the working day sit between the events, and today carries a Now line. On a phone the screen is too narrow for side-by-side days, so Agenda opens as Focus there.
  • Grid puts the week on an hour grid. The hours size themselves to fit the screen, so the whole span of your week is visible without scrolling. Drag an event to move it, drag its bottom edge to change how long it runs, or tap free space to book that time.
  • Focus shows one day up close as a timeline (today, when it's in the week on screen) with the rest of the week listed alongside. Hatched blocks mark free time; tap one to book it.

Clashing events are marked in amber in every layout. In Agenda and Focus, tap a day's name to open its day card: the whole day on a timeline, where you can book by time, drag, or delete. All-day events sit at the top of their day.

To see all three in turn, use Take the tour in Settings → Preferences, or ask the assistant to "show me the calendar layouts". The assistant can also switch layouts for you: "show my calendar as a grid".

  • Today returns the view to the current week.
  • Previous/Next arrows move one week at a time.
  • Day picker tabs along the top of the Grid layout select individual days when the screen is too narrow for the whole week.

The current week label shows the date range being viewed.

Today at a glance

One line under the Calendar title sums up the day: how many events there are, what's on now, what's next, and the next free window. Tap the free window to ask the assistant to book it.

Empty state

If nothing is scheduled for the visible week, a note says so. If no calendar is connected, a banner links to Settings to connect one.

Event details

Click any event in the grid to open a detail popover showing:

  • Title and time.
  • Location, if set on the event.
  • Join meeting link for video conferences (Google Meet, Zoom, Teams). Click to join in a new tab.
  • Calendar name showing which connected calendar the event belongs to.
  • Attendees listed by name or email.
  • Description with any notes or agenda attached to the event.

An Ask about this button at the bottom pre-fills the chat with a reference to the event, so questions and changes can be made in context: "Move this to 3pm", "Who else is attending?", or "Draft a message to the organiser saying I'll be 10 minutes late."

Press Escape or click outside the popover to close it.

Meeting invites

When a meeting invitation arrives by email (an .ics attachment from Google Calendar, Outlook, or any standards-compliant calendar app), the assistant parses the invite and understands the proposed time, location, organiser, and attendees.

Accepting an invite

Ask the assistant to accept it: "Accept the meeting invite from Kate" or "Add that invite to my calendar." Before adding the event, the assistant checks for conflicts. If the proposed slot clashes with an existing event, the conflict is flagged and the event won't be added without confirmation.

Accepted invites are added to the calendar without notifying other attendees (no surprise notifications to the organiser). Sending a confirmation reply is a separate step, handled through the normal draft-and-approve email flow.

Declining or asking questions

To decline, ask the assistant to draft a reply to the organiser. The draft goes to Approvals as usual. To propose a different time, ask: "Reply to Kate's invite suggesting Friday at 2pm instead."

The invite details (time, attendees, location) are embedded in the email's vault note, so the assistant has full context when answering questions about any invitation.

Scheduling with the assistant

The calendar includes a chat panel (on the right, or as a sheet on phones and tablets) dedicated to scheduling. The assistant sees the calendar data for the visible week and can:

  • Find free time. "Find me an hour for exercise tomorrow." "When am I free on Thursday afternoon?"
  • Book events. "Book lunch with Sarah on Thursday at 12:30." "Schedule a team call next Monday at 9am for 45 minutes."
  • Move events. "Move the 3pm meeting to 4pm." "Push the dentist appointment to next week."
  • Check for clashes. "Do I have any clashes coming up?" "Is there a conflict on Wednesday?"
  • Summarise the week. "What does my week look like?"

The assistant checks for clashes before booking anything, so double-bookings are flagged before they land on the calendar.

Any event booked with other people needs one decision: video link, or not. Say which and the assistant obeys it — "set up a Google Meet with Ricky on Thursday" creates the event with a real Meet link in the invitation; "lunch with Helen at Tipo 00" creates it without one, because a venue was named.

If neither is clear from the request, the assistant asks before booking rather than guessing. This is deliberate: an invitation that reaches someone without a way to join looks complete and isn't, and the omission usually surfaces at the meeting's start time.

The link in an invitation is always one the calendar provider issued — Google Meet on Google accounts, Teams on Outlook. The assistant never writes a meeting URL of its own into an event or an email. CalDAV accounts (iCloud, Fastmail, Nextcloud) have no conferencing service, so the assistant says so rather than creating a video meeting that doesn't exist.

Sent an invitation and then realised the Meet link is missing? "Add a Google Meet link to that meeting" fixes the event itself, and every attendee receives the updated invitation carrying the link — no second event, no follow-up email.

Booking "a catch-up with Johann" means Johann gets an invitation — the assistant adds the person you name as an attendee, looking up their email from your contacts or asking you for it. A meeting that names someone can't quietly go out with an empty guest list; if you genuinely want an event that's just a reminder for yourself, say so. Need to invite someone to a meeting that already exists (or take someone off it)? "Invite Kate to Thursday's planning session" updates the existing event in place — the new attendee receives a real invitation, and nobody else's copy is disturbed.

Suggestion buttons at the bottom of the empty chat offer common starting points: "What does my week look like?", "Find me an hour for exercise tomorrow", and "Do I have any clashes coming up?"

On a phone or tablet, the Plan with assistant pill at the bottom of the screen opens the chat as a sheet, so the calendar keeps the whole screen.

Sync

Calendar events sync on the same schedule as email (configurable in Settings → Connections). Press the sync button (the circular arrows at the end of the calendar header) for an immediate pull from all connected calendars.

Changes made through the assistant (new events, moves, cancellations) are pushed back to the source calendar. An event created here appears in Google Calendar, Outlook, or whichever provider the calendar belongs to.