Search and the vault

Full-text search across emails, tasks, calendar events, and notes, plus exporting your data.

The Search page provides full-text search across everything stored in the vault: emails, calendar events, tasks, and notes.

Type at least two characters into the search bar and results appear as you type. Each result shows:

  • An icon indicating the type (email, calendar, task, or note).
  • The file path within the vault.
  • A text snippet with the matching term highlighted.

Results update live as the query is refined. Clicking a result opens the corresponding item.

Search can also be reached from any page through the navigation.

The vault

The vault is where everything the assistant organises is stored. It's a collection of markdown files with structured frontmatter, one per item. Emails, calendar events, tasks, and notes each have their own folder.

Vault structure

email/       synced emails, one file per message
calendar/    synced events and unified daily views
tasks/       task notes with status, due date, priority, and reminders
contacts/    people notes with email addresses and relationship data
notes/       assistant scratch space, including the briefing

Every file is plain markdown. Frontmatter (the YAML block at the top of each file) holds structured data like dates, statuses, email addresses, and tags. The body holds readable content.

Your data, your files

The vault is designed to be compatible with Obsidian, the popular markdown knowledge base app. The entire vault can be downloaded as a ZIP from Settings under Connections and opened directly in Obsidian for browsing, linking, and extending outside of the app.

This means the data is never locked in. If the email provider always keeps the full archive and the vault is a downloadable, open-format local copy, nothing is lost by changing tools.

How the assistant uses the vault

When the assistant answers a question, drafts an email, or checks the calendar, it reads from and writes to the vault. "Search my inbox for invoices" runs a vault search. "Remember that the wifi password is bluefish42" writes a note. "What did Sarah say about the project?" searches email files for messages from Sarah.

The assistant's vault operations are always scoped to the current user's vault. There's no cross-account access.